How to Manage Branch Remittances

Welcome to the Branch Remittance guide. In financial and accounting terms, a Branch Remittance is used when one branch of a company sends money to its head office or to another branch. This module provides a centralized place to record, track, and manage all internal fund transfers within your organization.

1. Navigating to Branch Remittance

To access the Branch Remittance dashboard, follow these steps:

1. Log in to your AiPSoft account.
2. On the left-hand navigation menu, locate and click on the Accounts module to expand it.
3. From the expanded list, select Branch Remittance.

**[Image: Left navigation menu highlighting the Accounts module and Branch Remittance option]**

2. Overview of the Dashboard

The Branch Remittance dashboard displays a list of all your recorded remittance entries. From this screen, you can efficiently search, filter, and manage your records.

• Pagination & Display: Use the dropdown at the top left to show a specific number of entries per page (e.g., 10, 25, 50).
• Branch Filter: Use the branch dropdown to filter remittances related to a specific branch (e.g., Abu Dhabi).
• Status Filter: Filter the list by the status of the remittance, such as All or Held.
• Search Bar: Quickly find a specific transaction by typing the entry number or relevant keywords into the search field.
• Quick Actions: Below the search filters, you will find buttons to Print the list, Export to PDF, Export to Excel, or Delete selected records.

**[Image: Branch Remittance dashboard showing the empty table, search bar, and filter dropdowns]**

3. Creating a New Branch Remittance

To record a new transfer of funds between branches, follow these detailed steps:

1. Click the blue + Add New button located in the top-right corner of the dashboard.
2. In the Header Section, fill out the general transfer details:
   • Entry No: This is systematically auto-generated (e.g., 1).
   • Recipient Branch: Select the branch that will be receiving the funds (e.g., Sharjah).
   • Currency: Select the currency for the transfer (e.g., AED).
   • Date: The date defaults to today, but you can click the calendar icon to change it.
   • Remark & Comment: Use these optional text fields to add any contextual notes regarding the transfer.
3. Under the Accounts tab, enter the specific line-item details for the transaction:
   • Benefactor Account: Select the internal account the money is originating from (e.g., Cash Account).
   • Description: Enter a brief description for this specific line item (e.g., "test").
   • Recipient Branch (Account): Select the specific bank or account in the receiving branch where the funds will be deposited.
   • Remittance Amount: Type in the exact monetary value being transferred.
4. If you need to transfer funds from multiple accounts at once, click the + Add Account button to create additional line items.
5. Once all details are accurately entered, click the blue Save button at the bottom of the page. A green success message ("Remittance Added Successfully") will appear at the top of your screen.

**[Image: The Add New Branch Remittance form filled out with benefactor account, recipient account, and amount]**

4. Viewing and Managing Saved Remittances

After saving, you can review and manage your entries at any time.

1. Return to the main Branch Remittance dashboard.
2. If you do not see your newly created entry, ensure your filters are set correctly. For example, change the Branch filter to All to view transactions sent to other branches.
3. View Details: Double-click any entry row in the table to open its comprehensive details page.
4. Inside the details view, you can navigate between several tabs:
   • Details: Shows a read-only summary of the transfer and account line items.
   • Journal Entry: Displays the financial ledger impacts of the transaction.
   • Notes & History: Tracks any changes, approvals, or internal notes.
   • Attachments: Upload or view documents related to the transfer.
5. Editing & Options: In the top-right corner of the details screen, click the Options dropdown to Edit the record (if permitted). You can also use the on-screen buttons to Print the record or Delete it.

**[Image: Detailed view of a saved remittance showing the Details, Journal Entry, and History tabs along with action buttons]**